Admin Assistant

Confidential Company - 6th Of October, Giza

Applicants for
1 open position
Experience Needed:
More than 1 year
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1,500 to 2,000 EGP per month
Arabic, English
1 open position
About the Job

Job Description

  • Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
  • Manage Media such as Facebook page, Instagram, etc.
  • Organizing travel arrangements for senior manager. 
  • Writing letters and emails on behalf of other office staff.  
  • Booking conference calls, rooms, taxis, couriers, hotels etc.
  • Processing expenses sheets and invoices.
  • Monitoring stationary levels and ordering office supplies.   
  • Covering the reception desk. 
  • Maintaining computer and manual filing systems.
  • Provide information to internal colleagues or external enquirers.
  • Handling sensitive information in a confidential manner. 
  • Taking accurate minutes of meetings.
  • Coordinating office procedures. 
  • Relying to email, telephone or face to face inquiries. 
  • Develop and update administrative systems to make them more efficient. 
  • Resolve administrative problems.  
  • Receiving, sorting and distributing the post. 
  • Answering telephone calls and passing them on. 
  • Managing staff appointments. 
  • Oversee and supervise the work of junior staff.
  • Maintain up-to-date employee holiday records.
  • Coordinating repairs to office equipment.
  • Greeting and assisting visitors to the office.
  • Receives and places telephone calls.
  • Maintains solid customer relationships by handling questions and concerns with speed and professionalism.
  • Performs data entry. May also require research skills to troubleshoot customer problems.
  • Excellent communication abilities and data entry skills are essential.

Note: The above is not a complete list of duties but a guide, as tasks and objectives can change depending on needs.

Job Roles: Administration
Job Requirements

Key skills required:

  • Knowledge of office administration procedures. 
  • Managing multiple and changing priorities at once. 
  • Diary Management
  • Good computer skills including Word, Excel, MS Outlook, PowerPoint, Access.
  • Good typing and keyboard skills. 
  • Managing administrative processes. 
  • A good level of English spelling and grammar.
  • Attention to detail and high level of accuracy.   
  • Excellent communication skills – written and verbal
  • Ability to prioritize projects and strong problem solving skills
  • Good research skills and attention to detail

The personal skills those are required for the job:

  • Ability to multi-task.
  • Good telephone answering skills. 
  • Ability to work as part of a team. 
  • High level of discretion and judgment.
  • Not getting bored easily. 
  • Having a lot of patience.
  • Dedicated to work.
  • Ethical
  • Fluent in English & Arabic
  • Honest
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