Executive Secretary

Remax Dynamics - Maadi, Cairo

111
Applicants for
1 open position
66
Seen
11
Shortlisted
37
Rejected
Experience Needed:
0 to 2 years
Career Level:
Entry Level
Job Type:
Full Time
Salary:
Negotiable, Bonus for Excellent Performance
Vacancies:
1 open position
About the Job

A Multinational Company in Real Estate Brokerage Industry gives you a great opportunity to join its team as Executive Secretary with the Following Job Description:

  • The most important role is front line contact with the public.
  • Keep foremost that how the public is greeted, in person and on the phone, is how they will think of RE/MAX.
  • Compile and distribute office production records and documentation for sales production, volume, listings and sales.
  • Maintain all company files and records, as well as complete all data entry into website.
  • Order and maintain office supplies and forms.
  • Prepare all advertising sheets and distribute to Agents.
  • Place and track ads to make sure they appear as submitted.
  • Track all invoices and bill ad costs to Agents.
  • Prepare, route, and file all office correspondence and memorandums.
  • Sort and deliver mail.
  • Complete typing and copying as needed.
  • Contact suppliers of any service to office. (i.e.: copier repair, refreshment vendors, promotional vendors, etc.)
  • Prepare work schedule for part-time staff members.
  • Maintain records of calls, floor call schedule, and referrals received and transmitted.
  • Keep copies of Floor Book organized and in proper sequence.
  • Make a weekly check of office forms and supplies.
  • Make sure listing packets are ready to go and check all other forms in the general files.
  • Keep office appearance neat and presentable.
  • Delegate any tasks, as needed, to part time staff members.
  • Complete job assignments requested by senior staff members.
  • Handle all incoming calls and direct to proper person as outlined in procedural manual. 
  • Keep office appearance presentable for clients and customers. 
  • Complete all typing and copying as requested. 
  • Maintain floor books and activity log. 
  • Enter listings, make changes and update MLS system as necessary. 
  • Make a weekly check of all office supplies and forms. 
  • Notify receptionist of anything that needs to be ordered. 
  • Make appointments for showings in the proper manner. 
  • Sort and deliver mail. 
  • Maintain records of calls, floor call rotation, referrals received as well as agent activity log.
Job Roles: Administration
Job Requirements
  • Bachelor Degree Holder
  • Females
  • Fresh Graduates
  • Highly Skilled in Computer Use (Office, Adobe, Social Media, ..etc)
  • Excellent Communication Skills
  • Please apply with a recent personal photo
About this Company

REMAX started in 1973, when the real estate agents Dave & Gail Liniger founded RE/MAX in Denver, Colorado. Later, in 1995, RE/MAX lands in Europe. Walter J. Schneider and Frank J. Polzler bring the hot air balloon over the big pond. Today RE/MAX’s global organization supports... (More)

Industry: Retail
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