Job Details
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Job Description
Documentation structuration:
- Prepare the documentation trace file to generate the transmission forms during the exchange between customers, suppliers and construction site
- Identify the needs in translations and printing terms, select in collaboration with SCQ the reliable suppliers to secure execution management.
Workspace preparation:
- Gather all the information required to start the project in the tool
- Request the reference file/repository creation
- Create & implement the adapted structure in offer phase and in execution with the Information System collaboration
- Use project related templates (graphics, specific models) and ask the creation of new templates if needed
Management of documentation during the project:
- Confirm the documentation delivery dates (Due Date) in cooperation with the Team Leader
- Creation, control and follow up of documentation tracking file PEC --> Customer and Site
- Ensure the transfer of documents (Reference/Repository -> Portal or email)
- Secure the ""workflow"" (roles) for each document (give priority to delivery of package of documents)
- Identify critical documentation according to the project schedule and understand the importance of Customer deliverables
- Participate on IS user workshops to communicate best practices"
- Sharing regular progress reports during the coordination meetings, if necessary alert the deviations and propose solutions
- Communicate the processed information to the Site Works team
- Ensure the completeness of documentation and recover the information required from the different actors. Recover site works test records.
- Inform the site works team of document modifications in progress.
- Conduct and participate in final documentation
Job Requirements
- Bachelor degree from a reputable university
- 1-3 years in the field "document management” with strong technical background (to organize & sort documents) preferably in the same industry
- Knowledge of project control methods and documentation management tools
- Professional User of MS Office, Pack Office Master, knowledge of an existing GED would be additional
- Fluency in English language & French
- Excellent communication skills either offline or online
- Ability to work independently and as a member of a cross-functional team
- Time Management; Great capability of time management and adaptation with different processes
- Ownership & Commitment; Fully dedication and commitment for the assignment with highly attitude
- Adhering to the principals & values