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Job Description
- Provide a full secretarial and administrative support service.
- Attend meetings to record minutes.
- Type documents, reports and correspondence.
- Co-ordinate and organize appointments and meetings.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare agenda for meetings.
- Greet visitors and clients and direct them to the correct staff member.
- Receive, sort and distribute incoming mail.
- Monitor incoming emails and answer or forward as required.
- Prepare outgoing mail for distribution.
- Maintain the general filing system and file all correspondence.
- Assist with event planning and implementation.
- Update and maintain databases such as mailing lists, contact lists and client information.
- Update and maintain internal staff contact lists.
- Perform work related errands as requested such as going to the post office and bank.
- Organize travel arrangements for staff.
- Prepare correspondences.
- Operate office equipment, such asphotocopy machine and scanner.
- Screen and respond to all incoming telephone calls and take action as appropriate.
- Maintain hard copy and electronicfiling system.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Undertake projects and research, which might require contact with external agencies, as required.
- Make travel arrangements.
- Follow up on action plans.
Job Requirements
- Fluent English
- Office experience 3-5 years
- Competent computer skills including MS Office (Word, Excel, PowerPoint ... etc) is a MUST.
- Internet skills including use of e-mails, group messaging and data collection
- Very good writer to letter arabic & English .
- Presentable.
