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Job Description
- Acting as a first point of contact,dealing with correspondence and phone calls.
- Managing the provision of Meeting Room Services- bookings, catering, equipment, eg. Audio Visual equipment. Related to the CMD office
- Organizing office operations and procedures.
- Reservations for traveling, hotel accommodation booking and company functions.
- Meeting preparation whether inside or outside the office.
- Supervising preparations for formal and informal functions.
- Attending Meetings and taking minutes (Commercial, Operation, Management, etc).
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations .
- Handling incoming/outgoing mail and Updating all related contacts’ list .
- Maintaining liaison with airlines, travel agencies, transportation companies and packing and shipping companies to maintain a current knowledge of facilities and services available and cost.
- Responsible for monitoring and distributing faxes received and sent in a timely manner.
Job Requirements
- Bachelor degree.
- Previous Experiences as Personal Assistant at Least 3 Years.
- Knowledge of office management systems and procedures.
- Fluent in English writing, reading and speaking.
- Excellent in Microsoft office : Excel , word , powerpoint.
- Outstanding organizational and time management skills .
- Ability to multi-task and prioritize daily workload.
- Discretion and confidentiality.
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