Administrative Assistant

Alfa Electronics - Heliopolis, Cairo

353
Applicants for
1 open position
270
Seen
64
Shortlisted
35
Rejected
Experience Needed:
2 to 4 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Negotiable
Education Level:
Bachelor's Degree at least
Languages:
English
Vacancies:
1 open position
Gender:
Females Only
About the Job

Assist in the administration in the technical department by providing a variety of office management and secretarial duties including:

  • Maintain proper and accurate filling system following the company's rules and records.
  • Update customers’ database after the sales engineers’ field visits.
  • Distribute in-coming mail and dispatch out-going mail.
  • Answer and place telephone calls.  Take and relay accurate written messages on time.
  • Communicate properly with the customers and/or suppliers inside or outside EGYPT.
  • Coordinate with the sales departments personnel to provide and collect information for records or reports.
  • Generate monthly “Sales Indicators” on the Sales System.
  • Perform all data entry for the engineers’ daily sales report details, ensuring accuracy and time-lines on the Sales System.
  • Assist manager in organizing and conducting meetings, and preparing the quarter meeting presentation for the department.
  • Participate in all the exhibitions preparations and arrangements according to the company's approved procedures.
  • Arrange interviews in the Technical department in coordination with the HR department.
  • Prepare attendance reports & enter/validate vacations on the HR system for the technical department.
  • Follow up various HR activities: Employee complains, Health Insurance requests, employee satisfaction surveys, internal/external/orientation trainings & resignations with the HR department
Job Roles: Administration
Job Requirements
  • University degree – business administration.
  • Very good command of English.
  • Females only
  • 2-4 years experience in Customer service & Customer handling techniques
  • Excellent computer knowledge & practice (MS office, presentations, data base, internet.
  • Effective both written & verbal communication skills.
About this Company

Since 1987, Alfa Electronics has been a leading provider of electronics and software systems. The company serves customers in the industrial, banking, hospitality, telecommunication, healthcare, public services, retail, automotive and education sectors.

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