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Job Description
| 1. | Coordinates the transversal projects among the interacting divisions (regulatory, R&D, Business Development and other supporting divisions such as finance & HR) |
| 2. | Responsible for the board communications by covering two – way communication path with the entire company reporting to the chairman & board of directors |
| 3. | Responsible for the internal communication by acting as the spokes representative for the board, conveying company values, communication bulletin and strategic movements updates |
| 4. | Manages external communications output with Macro Partners in Europe, assist in preparing detailed reports, agendas, course of action for BOD meetings, investors visit...etc. |
| 5. | Drafts & edits the scheduling and preparations with internal stakeholders at Macro with regards to all Board Meetings locally, factory investors visit. |
| 6. | Supports with the agenda communication for the board meetings/investors relations, and Consultant Partner sessions to make sure the required Macro people attend in time with duties that include coffee breaks setup, space set-up, managing petty cash budget for the meeting auxiliaries, coordinate local transportation as needed and manage audio/visual requirements. |
| 7. | Calls for meetings and schedule agenda and take minutes for local Board Meetings, Management meetings / Monthly Business Review meetings. |
| 8. | Well plans the Board Members’ schedule, priorities, deadlines, and projects effectively/ in a timely manner, and take responsibility for time allocation. |
| 9. | Acts as liaison and maintain open lines of communication among senior executives, board members/ shareholders, middle management and administrative staff. |
| 10. | Responsible for all the projects communications by communicating adequatel0y & report to the chairman, board of directors & CEO the progress, milestones, neck bottles for the key future projects (innovation, R&D and other future enhancements) following with each of the involved divisions ensuring their interaction & alignment to the board’s objectives |
| 11. | Assures clear internal & external communication channels on behalf of the board in their absence with senior management. |
| 12. | Maintains stakeholder relations (MACRO Chairman, MACRO CEO. and, Alta Semper Capital Managing Director) through close follow up on current affairs. |
| 13. | Types various executive correspondences, take notes and transcribes dictations. |
| 14. | Coordinates and sets up high-level of conference calls. |
| 15. | Manages travel arrangements for MACRO Chairman & MACRO CEO as assigned and relevant invoices reconciliation. |
| 16. | Assists Board members with needed researches and related data collection to prepare various reports and proposals. |
| 17. | Files and retrieves records and correspondences. |
| 18. | Keeps confidential and sensitive data secured properly and available on demand. |
| 19. | Handles all secretarial tasks/calendars management, and office administration activities for MACRO Chairman & MACRO CEO in a professional and timely manner. |
| 20. | Deals with wide range of VIP guests. |
Job Requirements
| Education | : | Holder of a BA degree in management, business administration, Marketing, or any other business related domains. MBA or Business Diploma is an asset. |
| Computer Skills | : | Computer literate (Word, Excel and Power Point). |
| Languages | : | Fluent English & French |
| Ideal experience | : | 13 years Minimum as a secretary. 5 years minimum as an executive secretary in a reputable company. |
