Executive Assistant
GMS -
Bourj Alarab, AlexandriaPosted 4 years ago65Applicants for1 open position
- 56Viewed
- 16In Consideration
- 47Not Selected
Job Details
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Job Description
- Follow up the affairs and performance of the departments and departments of the factory and indicate their commitment to implementing the directives of the factory manager
- Receiving and reviewing the reports received from the directors of the departments affiliated to the factory and classifying them and presenting them to the factory manager after verifying the correctness of the data contained therein.
- Preparing and writing periodic reports on work in coordination and cooperation with other departments and presenting them to the factory manager.
- Preparing schedules of appointments, works, plans and daily and weekly follow-ups
- Keeping and following up the executive management files in a manner that guarantees their safety and the speed of their recall.
- Prepare for the director’s meetings, coordinate and prepare all documents and documents related to the subject of the meeting, send invitations, write the minutes of all meetings and sessions to which the factory manager is a party and follow up the implementation of its decisions
- Submit daily reports with all of the following: (number of operating hours - time of stops - production quantities - line efficiency - waste amounts - rejections).
- Provide the various departments with the information and data that they need, after obtaining approval from the factory manager
- Prepare various reports required from him according to the instructions of the factory manager
- Performing other tasks assigned to him by the factory manager
Job Requirements
- Bachelor of Commerce - Business Administration Department (English section) or an equivalent qualification
- At least 5 years secretarial experience
- English degree very good, at least spoken and written, with technical writing.
- The Executive Secretary of the Senior Management must have the following skills:
- Keeping and recalling documents and documents (Filling Skills)
- Organizing meetings, preparing the agenda and writing the minutes (Organizing & Preparing for Business Meeting)
- Dealing with desktop and laptop computers professionally, Dealing with (MS Word) professionally and with a writing speed of at least 40 words / minute
- Dealing with (Outlook Express) professionally
- Dealing with (Power Point) and preparing slides and presentations
- Dealing with web browsers professionally
- Dealing with printing equipment, photocopying, faxes, paper shredders, and packing machines in a very good degree
- Multi task person
