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Job Description
- Manage, coordinate and maintain a calendar of CEO including appointments, meetings and travel.
- Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
- Provide executive and administrative support to the CEO.
- Responsible for organizing CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
- Monitor and respond to incoming communications (including complaints) to CEO’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
- Secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting.
- Drafting and writing high quality reports and presentations, as required by the CEO.
- Communicating important updates and information to Office as required by CEO.
- Structure the calendar of events.
- Responsible for managing CEO’s personal driver’s daily schedule in line with CEO’s daily requirements.
Job Requirements
- bachelor’s degree
- Real estate license preferred but not required
- 3+ years of experience in Personal Assistant, real estate or, a related field strongly preferred
- Excellent time management, problem-solving, and communication skills
- Basic computer skills including experience with Microsoft Excel
- Experience: Minimum 2 years’ experience as Personal Assistant, Office Manager or similar role
- Presentable
- Fluent English
