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Executive Secretary

Smart Light
10th of Ramadan City, Sharqia
Posted 2 years ago
64Applicants for1 open position
  • 3Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Maintain executive’s agenda and assist in planning appointments, board meetings, etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.

Job Requirements

  • Bachelor Degree in business administration or relative field.
  • Proven experience as executive secretary. 
  • Proficient in MS Office and “back-office” software (e.g. ERP).
  • In depth knowledge of office management and basic accounting procedures as well as technical. vocabulary of relevant industry.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.

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