Executive Secretary - All Over Egypt

Work Location: Saudi Arabia

The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff at Zord and it's subsidiaries.

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirecting them when appropriate
• Organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
• Ensure all assigned administrative duties are carried on timely and efficiently.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Help shipping department for preparing labels for product shipment
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned