Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Receive, direct and relay telephone messages and emails, provide necessary information to the individual departmental managers, and processing information.
- Respond to public inquiries by answering the main phone lines to the front office and the general public phone line for Itruck inquiries.
- Schedule office facilities for conferences and meetings.
- Manage office supplies stationery and printing supplies (ordering from vendors, ensure that stock is sufficient, and tracking supplies) while maintaining its budget.
- Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facilities; take minutes, provide administrative support, and follow-up on meetings.
- Handle and prioritize all outgoing or incoming correspondence.
- Responsible for day-to-day administrative functions. and assist in resolving any administrative problems.
- Provide administrative assistance to the managers in the Egypt office
- Assist the company's general manager in his personal missions during his stay in Egypt, booking cabs, flights, hotels, restaurants, arranging and updating his agenda, call clients and set up meetings on his behalf.
- Serves visitors by greeting, welcoming, and directing them appropriately; notifies responsible employees.
- Record monthly attendance, monthly petty cash reports and send them to the HR department on monthly basis.
- Update appointment calendars and schedule meetings/appointments.
- Perform any other requested tasks.
Job Requirements
- Bachelor’s degree in business administration or any science-related field.
- Minimum of 2 years of administration assisting experience.
- Ability to effectively handle confidential and proprietary information.
- Able to be flexible and supportive, able to positively and proactively assimilate change in a rapid growth environment.
- Analytical Aptitude, Problem Solving, and follow-up, able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
- Demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
- Able to plan, schedule, and organize tasks related to the job to achieve goals within time frames.
- Presentable, self-motivated
- Ability to work under pressure, Teamwork oriented and Self-disciplined.
- Excellent Negotiation and communication skills
- Ability to multi-task, prioritize and manage time effectively
- Excellent command of English & Arabic & Excellent knowledge of Microsoft Office and/or relevant position software programs.
