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Job Description
Responsibilities for Administrative Officer
- Organizing and managing schedules and calendars for staff, managers, and senior-level officers
- Receiving and processing communication channels, including email, phone, and physical mail
- Assisting human resources department with recruiting, payroll and personnel databases
- Conferring with accounting department to help make payments, process incoming invoices, and verify receipts from suppliers
- Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
- Creating reports and memos for managers and senior-level officers as needed
- Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
- Attend meetings and record notes and messages for managers and senior-level officers
Job Requirements
Qualifications for Administrative Officer
- An Associate's degree in a related field, such as management & business, may be preferred
- Working knowledge of necessary productivity tools, including Microsoft Office Suite and Quickbox is a plus
- 0-2 years of experience
- Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
- Prior experience using spreadsheet software, including Excel
- Proven experience being able to handle multiple tasks at the same time
- Able to find suppliers when requested.
- Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
- Comfortable working independently when needed, or as part of a team