Fleet Lead

Job Objective:

One sentence summary of the main objective of the job, the most important activities and the means and guidelines to obtain the objectives.

To oversee and coordinate the daily operations of the site’s vehicle fleet—including buses, vans, and company cars—ensuring safe, efficient, and cost-effective transportation of personnel and goods, while maintaining compliance with internal policies and regulatory requirements.

Environment

Internal and external interactions i.e.: with other departments/divisions, international scope, providers, customers…)

Internal: 

External: 

1. Fleet Operations Management

· Supervise the daily usage and scheduling of all fleet vehicles, ensuring optimal vehicle assignment based on route and demand.

· Monitor vehicle availability, fuel levels, driver assignments, and trip schedules.

· Coordinate with the transportation team for coverage during shift changes, overtime, or emergencies.

2. Driver Supervision

· Lead and supervise company drivers, including attendance, shift rotations, and performance evaluations.

· Provide briefings to drivers regarding routes, safety protocols, and passenger conduct expectations.

· Report any violations, misconduct, or tardiness to the Transportation Supervisor.

3. Vehicle Maintenance & Inspection

· Oversee the routine maintenance schedule (oil changes, tire inspections, etc.) and ensure all vehicles are in roadworthy condition.

· Coordinate with the Maintenance/Procurement Department for repairs, spare parts, and service contracts.

· Conduct or supervise daily vehicle checks before deployment.

4. Safety & Compliance

· Ensure all fleet operations comply with internal SOPs and road safety regulations.

· Verify the validity of driver licenses, vehicle registration, and insurance documents.

· Investigate and report on any road accidents or vehicle incidents.

5. Documentation & Reporting

· Maintain updated logs of vehicle usage, mileage, fuel consumption, and maintenance history.

· Prepare and submit daily and weekly reports on fleet status, utilization, and incident reports.

· Track and analyze fuel efficiency and cost control indicators.

6. Stakeholder Coordination

· Coordinate with HR for employee transport requests and special event movements.

· Work with Security and Facility Coordinators to address site access and parking regulations.

· Support logistics and procurement for vehicle requests related to materials movement.