Purchasing Specialist

Job Description

• Handles the purchasing process, in compliance with the set policies and procedures, to fulfill the purchase needs of all departments.
• Participates in setting the annual purchasing plan based on forecasted purchase needs of all departments and the approved budget.
• Receives the purchase requests from all departments and submits them to the Purchase Manager to attain the necessary approvals.
• Issues purchasing orders after attaining the necessary approvals and signatures.
• Evaluates the suppliers' offers, selects the most suitable offers and forwards his recommendations to the Purchase Manager for review and making purchasing decisions.
• Liaises with the technical departments to obtain the technical specifications of required items.
• Writes requests for proposals and raise them to the purchase Manager for review and approval.
• Launches and attends bids to attain the best financial and technical offers from the vendors/suppliers under the delegation of purchase Manager.
• Participates in negotiation and contracting processes with the suppliers/vendors and prepares additional documentations and forms.
• Ensures the delivery of the purchased goods according to the agreed upon technical specifications and quantities.
• Communicates with the Finance Department to follow up the timely payment to the vendors/suppliers according to the set contractual agreements.
• Liaises with the suppliers/vendors, and monitors and reports on their quality of service.
• Develops & maintains relationships with major vendors/suppliers to ensure smooth supply at all times.
• Sets and continuously updates a list of the current and potential vendors/suppliers.
• Suggests improvements to the purchasing policies & procedures and submit them to the Purchase Manager