Executive Administrative Assistant

This job is a mix between office management, HR and legal admin

• Greeting visitors, answering  incoming phone calls and email inquiries
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• organizing company events or conferences.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations, letters, documents, applications and other management-level reports.
• Attending executive meetings and creating meeting minutes
• Attend conferences and seminars when needed.
• Assist with shipping documents
• Update internal HR databases (e.g. record sick or maternity leave)
• Organize and maintain personnel records
• Prepare HR documents, like employment contracts, HR letters and new hire guides
• Arrange interviews and recruitment tests
• Answer employees query about HR-related issues
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Arrange travel accommodations and process expense forms
• Help with employee mobile lines and internet bundles.
• Assist legal department when needed.
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Assist the accounting department with bank duties