HR Shared Services Senior Specialist

Job Details

• To provide all staff with the HR related services on a daily basis.
• To administer an updated and accurate payroll system on a monthly basis.

Main Responsibilities

• Update, maintain & enhance the HR Service system.
• Update & maintain the HRMS Oracle system to ensure the accuracy of payroll data.
• Responsible for the leaver process starting from receiving the resignation form, issuing his leaver checklist and get it signed by all concerned patties,  aligning with Finance team to freeze his payments until all formalities are completed, aligning with Call Center team to take necessary actions  and handing over to the resigned his hiring documents.
• Record & maintain the staff leaves on the HRMS Oracle system & provide absenteeism report on monthly basis.
• Contribute in the preparation of the staff alteration by modifying the allowances & deductions (i.e Travel forms, Mobile allowances, fuel expenses, handset allowances etc..).
• Prepare all types of HR letters upon request.
• Update & maintain the social insurance records (Form 1 & 6).
• Prepare the required documents to issue the medical cards, mobile number & ID cards for new hires.
• Coordinate with Helpdesk team to make sure any change in the employees’ data is updated on the directory (i.e promotions, transfers .etc...).
• Prepare statistical reports upon request.
• Prepare the monthly reports of renewals and hand it over to Recruitment team to prepare the renewal forms.