CEO Personal Assistant
Togar -
Nozha, CairoPosted 4 years ago70Applicants for1 open position
- 48Viewed
- 12In Consideration
- 1Not Selected
Job Details
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Job Description
- Provide executive and administrative support to the CEO.
- Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Process whole recruitment process (sourcing, filtering, scheduling interviews, interview candidates and shortlist them).
- Process the full payroll cycle.
- Records maintain and monitor attendance to ensure employee punctuality.
- Maintains human resource records and compiles reports from the database.
- Process hiring and resignation procedures
- Organize the office layout and maintain supplies of stationery and equipment.
- Handle all official company correspondence (emails, letters, faxes, approvals…etc.).
- Performs other related duties as required and assigned.
Job Requirements
- 2-3 years of experience.
- Excellent communication skills over phone, emails, and social media.
- Can search and find information effectively using the internet.
- Highly organized
- Ability to fast learn new topics by asking or researching.
- Discretion and trustworthiness: you will often be the party of confidential information
- Proven experience as an HR assistant, office manager, or Administrative assistant.
- Real problem solver. Can perform required action with one notice.
- Needs to be able to utilize proficient digital tools
- English fluency (speaking, writing, listening, and reading).
- Hands-on experience in customer service, data entry, admin support, email support, and phone support.
- Proficient user of Excel, Powerpoint, Word & Google Docs.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent verbal and written communication skills.
- Good problem-solving abilities.
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