Job Details
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Job Description
- Leading the FM team for Direct Building FM services and Costs: Depreciation, building insurance and signing the contracts related to building/warehouse, Real Estate agency services, lease/rent, respective consultancy/architect/design services, fit-out contractor, Repair & Maintenance.
- Leading the FM team for Building Management FM services and Costs: Building administration, Public Charges/Tax, Technical Building service contracts / Janitor, Energy/Utilities, summer/winter service, Gardening, Cleaning and signing the respective contracts.
- Leading the FM team for FM Support services and Costs: Relocation Management, Optimization Management including Space and Office management, Travel / hotel Management, Fleet management, events / workshops / meetings / visits, etc. and signing the respective contracts, SRM system approvals.
- Supervising office service providers and making sure they are up to the agreed upon quality, including security, housekeeping, maintenance, etc.
- Monitors service levels of all service providers
- Respond to emergency situations or other urgent issues involving the facility.
- Interview and hire certain facility employees and contractors, such as maintenance staff and janitorial services.
- Create a budget for various facility needs and expenses.
- Conduct and document regular facilities inspections.
- Use best business practices to manage and reduce operation costs
- Plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
- Manage and review service contracts to ensure facility management needs are being met
- Ensure delivery schedules, quantity and quality criteria are met.
- Verify payment and invoicing match contract pricing
- Prepare regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases
- Travel management: maintain travel agency services with highest quality required for company employees in parallel with company internal policy to assure compliance with travel instructions and restrictions in addition to Visa procedures & travel insurance.
- Serve as main point of contact for the country organization for end to end travel process
- Organization of internal events, booking the venues, comparing budgets and facilities
- SAP system user: creating, receiving purchase order requisitions for material and service providers and related invoices in connection with finance team.
- Coordinate with other local functions to ensure seamless services (finance, EHS etc)
Job Requirements
Education: Education & training required
- Bachelor's degree in business management, facilities management, or a related field.
Working Experience:
- A minimum of 3 Years of experience in a similar role.
Technical & Professional Knowledge:
- Problem-solving and analytical skills
- Time-management skills are crucial.
- Good knowledge of the building upkeep, structural issues, and grounds maintenance
- Budgeting skills
- Interpersonal and communication skills
- Multi-tasking skills
- Organizational and planning skills
- Leadership skills
- Ability to guide and motivate employees
- Flexible scheduling.
IT skills:
- SAP is preferred
Language skills (level):
- Excellent proficiency in the English language