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Procurement Assistant

World Health Organization
Cairo, Egypt
Posted 4 years ago
103People have clicked1 open position
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Job Details

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Job Description

  • Identify the proper procurement method and potential suppliers.
  • Issue offer solicitations, Communicate and negotiate with suppliers when needed.
  • Evaluate and analyze the received offers and recommend the awarded suppliers.
  • Prepare adjudication report / memorandum for Procurement Officer and Regional Supply Officer's review and approval.
  • Create and process Purchase Orders (POs) for all Regional and Global non-catalogue requisitions and ensure accuracy of PO.
  • Evaluate suppliers' performance for procurement officer review and approval.
  • Evaluate procurement transactions below $50,000 conducted by Country Offices to ensure compliance with WHO procurement rules and regulation and EMRO internal control measures.
  • Ensure that the prices are reasonable and that technical/admin clearances are obtained.
  • Provide Technical Units and Country Offices with the estimate cost of needed supplies/services to estimate their budgets.
  • Scrutinize Request of Price Estimate (RPE) lines submitted by Regional Office and Country Offices to verify conformity of the specification.
  • Update suppliers' database on regular basis
  • Participate in the training of RO and country office staff on goods and service procurement.
  • Generate procurement reports.
  • Replace other procurement staff when required.

Job Requirements

Education

Essential: Completion of secondary education supplemented by training in procurement/logistics.

Desirable: University degree in business administration, social sciences, engineering or related field is an asset.

Experience

Essential: At least eight years' experience in procurement, three years of them in WHO or UN organization. Extensive experience in WHO rules and regulations for procurement of goods and services.

Skills

  • Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure.
  • Proven problem solving and analytical capacity and strong attention to details.
  • Ability to work closely in harmony with colleagues and staff at all levels.
  • Demonstrated ability to document and communicate, in both verbal and written form, to various levels in the organization including senior management.
  • Good negotiation and supplier/customer relationship management skills.
  • Excellent knowledge and experience of procurement procedures of WHO or other UN-system organization.
  • Knowledge of types of services and goods purchased by WHO for headquarters, regional offices and field projects.

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