Executive Secretary / Personal Assistant To The Chairman

Yolo Cosmetics New Nozha, Cairo

Applicants for
1 open position
In Consideration
Experience Needed:
2 to 3 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
1 open position
Job Categories:
About the Job
  • Handling incoming calls and other communications.
  • Answer phone inquiries, direct calls, and provide basic company informa0tion.
  • Marinating files and records so they remain update and easy accessible.
  • Help prepare reports.
  • Help in doing color orders and kits.
  • YOLO Display color charts for clients and events.
  • Sending Flowers and gifts for YOLO clients.
  • Keep calendars up to date.
  • Schedule and plan meetings and appointments.
  • Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
  • Update staff calendars and organize schedules.
  • Greeting clients and visitors as needed.
  • Updating paperwork, maintaining documents and word processing.
  • Helping organize and maintain office common areas.
  • Performing general office clerk duties and errands.
  • Organizing travel by booking accommodations and reservations needs as required.
  • Coordinating events as necessary.
  • Sorting and distributing communications in a timely manner
  • Maintaining office equipment as needed.
  • Responsible for collecting customer database from marketing department.
  • Take minutes of meeting
  • Perform other office duties as assigned
  • Coordinating weekly team meeting which includes star of the month .
  • Responsible for consumer problem file
  • Working on organization projects & follow up
  • Managing between different departments to ensure ( client poster process )
Job Requirements
  • Executive Assistant
  • Fluent English 
  • Communication Skills
  • Scheduling
  • Coordination Experience
  • MS Office
  • Attention to Detail