Executive Secretary

Tabarak Holding New Cairo, Cairo

170
Applicants for
1 open position
68
Viewed
35
In Consideration
26
Not Selected
Experience Needed:
7 to 10 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential
Education Level:
Bachelor's Degree
Vacancies:
1 open position
Job Categories:
About the Job

Calendar Management, Meeting & Appointments

  • Manage and maintain the Chairman’s calendar and be able to prioritize and monitor any schedule/diary conflicts
  • Plan and schedule meetings and appointments for both internal and external meetings, exhibitions and business travel
  • Update the Chairman of upcoming deadlines for both internal & external commitments and engagements
  • Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities
  • Attend and prepare minutes and records of various Weekly/ Monthly meetings.
  • Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.
  • To prepare the next meeting by collecting and providing relevant materials.
  • Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis
  • Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence
  • Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficiently

Record Keeping and File Management

  • Maintain and control an accurate and complete record of documents and correspondences in Correspondence Database.
  • Manage an organized filing system for efficient data retrieval.
  • Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required
  • Manage and maintain the Chairman's contacts database and to ensure that it is up-to-date

Reporting and Monitoring

  • Ensure timely and accurate preparation of documents, reports, papers and presentations for upcoming meetings/ appointments
  • Develop and maintain periodic reporting for the Chairman office as and when required

Office Management

  • Leadership for the Secretarial staff by monitoring the procedures, and providing guidelines to ensure that it is relevant to the operational needs.
  • Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development
  • Manage and enhance relationships with the relevant internal & external company partners, associates and any other relevant organizations.
  • Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times
  • Undertake other important  assignments and entrusted responsibilities that may arise due to work contingencies
Job Requirements

Qualification’s requirements for the position:

Education:

  • Bachelor Degree in related field- English Section
  • Certificate / Diploma in Secretarial Science, Management, Mass Communication or relevant qualifications 
  • Males Only.

Experience:

  • 7 -10 Years of working experience in performing Secretarial duties with minimum 5 years of experience dealing with Board Level / Executive Management preferably in the real estate industry.
About this Company

Tabarak Holding was established in 1979 with a global vision and an Egyptian investment. It was first known as Tabarak Group and with the expansion and diversity of its investments it has expanded to be Tabarak Holding. Tabarak can be portrayed best as one of the first... (More)

See all Careers and Jobs at Tabarak Holding
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