Program Assistant - Advising HEI

Job Title: Program assistant 

Department: HEI Public University Scholarship Program, AMIDEAST/Egypt

Immediate Supervisor: Program Officer

Location: Cairo, Egypt                                  

Position Summary: 

Program Assistant will support one Program Officer in 1) the monitoring and support of students in the Public University Scholarships program and 2) either the administration of student-advising policies and procedures and logistics or the administration of enhancement training programs. Activities may include data entry, drafting documents, contacting students, creating student reports, making phone calls, collecting data, coordinating appointments and meetings, and timely and accurate filing of key project documentation.

Responsibilities:

• Track students’ completion of activities and requirements and ensure that the student monitoring database is up to date.
• Coordinate and follow up with other teams on quarterly student update report content.
• Assist Program Officer in budgeting and tracking participants costs.
• Support Program Officer in advising program planning.
• Communicate with students on a regular basis.
• Maintain attendance records for trainers and use to compile trainer payment requests on a monthly basis.
• Collect student attendance from trainers to track attendance and participation;
• Assist the Program Officer in communicating with Ain Shams University faculties and staff to facilitate students’ academic requirements.
• Draft program documents including official letters, announcements, success stories…etc.
• Assist the Program Officer in developing the quarterly reports.
• Organize and follow up on training logistics and procurement of books and program materials.
• Prepare end of semester participant attendance and performance data and evaluation statistics and submit to manager for quarterly reporting.
• Prepare fliers, graduation reports and certificates and other documents for special events.
• Maintain program files and documentation in an organized manner.
• Coordinate logistics with universities as needed.
• Keep record of and follow up on cost share documentation requests.
• Organize meetings and record minutes of meetings.
• Perform other tasks as requested.

The HEI Public University Scholarship Program will provide underserved students from across Egypt with high quality undergraduate education in Egypt, and the skills and knowledge to participate actively and responsibly in their communities and contribute to the economic development of the country. Sponsored by the U.S. Government, in partnership with the Government of Egypt, the Local Scholarship Program is part of the U.S. –Egypt Higher Education Initiative. 

The U.S. –Egypt Higher Education Initiative (HEI) is an investment in Egypt’s future that provides educational opportunities for high-achieving Egyptians to learn skills that will better meet the needs of the 21st century economy.  This U.S. Government Initiative encourages partnerships between Egyptian and American universities for knowledge transfer, research, and joint degree programs that reflect the needs of the modern economy in critical disciplines such as agribusiness, engineering, and entrepreneurship.  It provides scholarships for talented young Egyptians—women and men from underserved communities in rural and urban areas—to Egyptian and American universities in fields that will help them reach their aspirations and contribute to Egypt’s economic prosperity.

This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.