Job Details
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Job Description
Responsibilities:
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Manage agendas/ appointments etc.
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
- Manages meetings and appointments schedule for smooth work environment.
- Follows up meetings instructions and actions plan implementations to adhere with desired time frame.
- Coordinates domestic and international travel, including flight, hotel, and car rental reservations.
- Maintains office files and data backup for future references.
- Screen all incoming mail and telephone calls, draft responses, redirect correspondence and callers to appropriate departments, obtaining additional information where necessary.
- Manage the day to day operations of the office.
- Maintain executive’s agenda and assist in planning appointments, meetings, check points etc.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc...
Job Requirements
- Bachelor’s degree Preferred Commerce/ Business Administration
- Proficiency in Microsoft Office suite
- Excellent written and verbal communication skills
- Fluent in English
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Degree plus secretarial / administrative qualification.
- Proven experience as executive secretary or similar administrative role
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skill
- Females only
