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Job Description
Overview
- Oversee financial activities including:
- Ensuring strong internal control,
- Safeguarding of financial assets of the organization,
- Preparing financial statements in accordance with IRFS, internal policies & procedures, and
- Reporting of financial information to regulators.
- Contribute to management’s financial, strategic and operational planning by providing accurate, timely and reliable financial & management information.
- Member of the Senior Leadership Team (SLT)
MAIN RESPONSIBILITIES
Primary Responsibilities
- Ensure all department policies and procedures are adhered to by all staff members of the School.
- Review and update department policies and procedures periodically.
- Manage day-to-day processing of finance and accounting transactions of the school and summarize financial transactions.
- Prepare and interpret monthly management accounts and annual financial statements, cost data and management reports.
- Direct, supervise and ensure that all financial and accounting transactions are posted under the correct accounting heads.
- Create, update and modify chart of accounts as and when required.
- Monitor the accuracy of payables and receivables accounts.
- Prepare and analyze budgets and cash flow projections and be responsible for the school’s cash flow management.
- Analyze revenue and expenditure trends and recommend appropriate budget levels and ensure expenditure control.
- Prepare actual vs. budgeted reports and provide recommendations for expenditure control in case of significant variances and present the same to the School Management. Document reasons for the variances.
- Manage all assets (fixed and current) to ensure that neither insufficient nor unnecessary funds are invested in the assets.
- Review FAR records on a periodic basis for correctness and accuracy.
- Interact with internal and external auditors in completing audits and ensure necessary documentation for external and internal audits is maintained as required.
- Implement accounting and financial reporting standards and approved systems and procedures.
- Approve journal vouchers and adjustment entries prior it’s posting in the ledger.
- Review and shortlist vendors and buyers.
- Review and approve payment vouchers.
- Review and provide an endorsement on the payroll sheet and submit it to the Owner for final approval.
- Review and approve advance payments for petty cash and review petty cash expenses periodically.
- Review and approve invoices and document reasons for variations (if any).
- Review monthly reconciliation statements (bank reconciliation, stock reconciliation, vendor
- reconciliation, physical verification of fixed assets, etc.)
- Prepare student headcount and conduct revenue reconciliation.
- Define and approve the extension of the grace period to be offered to students with respect to the payment of fees for the term.
- Review and approve purchase requisitions for all administration purchases.
- Review comparative statements and shortlist vendors for general purchases and academic textbooks (except fixed asset purchases) in discussion with other authorized personnel.
- Review and approve purchase orders for general purchases and academic textbooks.
- Review asset disposal forms and approve disposal requests.
- Review and shortlist buyers for disposal of assets
- Review and approve additional manpower along with other members of SLT
- Review and approve employment offers along with other members of SLT
- Manage repairs and maintenance work and schedules of outsourced staff.
- Manage outsourced operations such as canteen and cafeteria, maintenance, cleaning, security, gardening, sewage and drainage and fire and equipment alarms.
- Liaise with engineers and architects and engage in tendering in case of any infrastructure projects need to be undertaken by the school.
- Participate in discussions with Owner and Finance & Accounts Manager regarding building projects.
- Review and approve marketing contracts.
- Review and approve departmental plans and budgets.
- Define and approve the extension of the grace period to be offered to students with respect to the payment of fees for the term.
Job Requirements
SKILLS AND COMPETENCIES
- Strong finance and accounting background.
- Technical competency with relevant statutory regulations e.g. IFRS, Labor Laws, etc.
- Proficiency in budgeting, forecasting and management reporting with proven track records.
- Strong leadership, interpersonal and communication skills with a capacity to manage challenging business stakeholders and a highly motivated team.
- Possess critical thinking and analytical skill set.
- Strong business acumen, creative mind, and ability to take initiative and act independently.
- Effective problem-solving, decision-making, and time-management skills.
- The constant drive for the achievement of improved standards of performance and quality.
EDUCATIONAL REQUIREMENTS
- Bachelor/Master’s Degree with 7-9 years of experience in a finance and accounts function.
- Additional professional qualifications such as CA, ACCA, CIMA, CPA, or equivalent are an added advantage.
- Proficiency in Microsoft Office Suite and database management
- Strong knowledge of Microsoft Excel
- Experience working in a Google environment preferred
SAFEGUARDING
- A commitment to safeguarding and promoting the welfare of children and young people at all times.
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