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Job Description
- Essentially ensure the smooth running of an office on a day-to-day basis
- Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians, drivers..)
- Producing reports, composing correspondence, and drafting new contracts.
- organizing meetings and managing databases
- liaising with staff, suppliers and clients
- ensuring that health and safety policies are up to date
- using a range of software packages
- attending meetings with senior management
- assisting the company’s HR function by keeping personnel records up to date, arranging interviews and so on.
- Working with accounting department concerning the office expenses, suppliers & distributor invoices, VAT, financial statement documents & inventory closing by the end f the year.
- Helping the sales department by keeping the sales system up to date and keeping invoices in record, making calls & following the invoicing documents with the distributors.
- Helping with managing the company inventory of products and keeping the inventory records and systems up to date.
- Dealing with the banks.
- Handling company social media
Job Requirements
- A bachelor degree or equivalent.
- From 1-3 years experience in office management.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- English speaker is a must.
- Preferable Heliopolis, Nasr City & New Cairo residence.
- Preferable to own a car
