Job Details
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Job Description
- Support the HR and Office Manager to ensure office activities are carried out smoothly and in a timely manner;
- Prepare documents, make photocopies, and catalog data;
- Maintain project filing system, both electronic and hard copies;
- Answer project telephone and greet guests;
- Facilitate internal office communication;
- Draft and send correspondence;
- Assist with scheduling and organizing project meetings with USAID and other key stakeholders;
- Coordinate appointments and travel schedules for project staff;
- Maintain office equipment and purchase supplies;
- Establish and maintain contact with office property and rental management and report any concerns about security risks or space and equipment malfunctions, should these arise;
- Provide inventory support;
- Review material for accuracy and quality, propose format or presentation enhancements;
- Plan, organize and independently carry out workload priorities;
- Maintain the confidentiality of project matters at both technical and financial-administrative levels;
- Ensure that all project staff have the necessary materials to carry out their work inside and outside the office;
- Apply organizational terms, procedures, systems, and policies; and
- Other duties, as assigned.
Job Requirements
Qualifications
The Administrative Assistant shall have at a minimum the following qualifications:
Education:
- Secondary education, vocational training or equivalent required; advanced degree preferred in business administration or related area.
Skills and Experience:
- 3-4 years’ experience working in office administration required; supervisory experience preferred;
- At least one (1) year of experience working in an international organization or agency;
- Highly skilled in the use of Microsoft Outlook, MS Word, Excel, and PowerPoint;
- Strong organizational and analytical skills;
- Excellent written and oral communications skills;
- Demonstrated ability working with multidisciplinary teams, including local project staff, international staff, consultants, and government officials;
- Ability to multitask while attending to detail and efficiency;
- Strong interpersonal skills and ability to work under pressure; and
- Experience working with a USAID-funded project desirable.
Language:
Fluency in Arabic is required. Proficiency in English is preferred.