Administrative Assistant

Full-time position (mostly remote work from home)

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management by handling tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and meeting, while preventing conflicts.
• Maintain contact lists and systems (CRM)
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• The preparation of regularly scheduled reports (sales, marketing, financial, hr)
• Transcribe minutes from meetings, create presentations, and conduct research.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Produce and distribute correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Make sure website, portfolio, and promotional material is updated will current work