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Job Description
This position will be closed on Tuesday, April 7, 2020
Job Summary:
The Procurement Manager is a full-time position based in the Cairo office. S/he is responsible for office procurement for SEFPP and support the grantees in this area. S/he will be in charge of day-to-day management of the procurement, reporting to the Finance & Operations (F&O) Director.
Primary Responsibilities and Duties:
- Develop the procurement plan in coordination with program team and procurement tracker;
- Manage the procurement of equipment, materials, goods and services for the office;
- Ensure all procurement is conducted in compliance with USAID/JSI policies and procedures;
- Ensure Visual Compliance is completed for all vendors and suppliers before issuance of PO’s;
- Oversee the procurement for grantees as needed;
- Monitor up-to-date records of inventory for equipment and supplies;
- Plan, develop and implement a corporate agreement with diversified service providers as requested by SEFPP Activity Managers;
- Keep custody of the equipment release forms and ensure all equipment usage is properly documented;
- Maintain an up-to-date vendor registry;
- Maintain procurement filing system (soft and hard copies) accurately and up-to-date;
- Conduct and coordinate regular physical inventory verifications;
- All outside services as required and directed by F&O Director;
- Create and maintain complete procurement (soft and hard) files;
- Coordinate and provide procurement support to the units’ officers;
- Assist in training/orientation on project’s procurement process, policies and procedures;
- Manage the procurement filing system and maintain confidentiality;
- Manage procurement of outside services contracts in coordination with the Finance & Operations Director; and
- Any other tasks assigned by Finance and Operation Director.
Job Requirements
- Degree in Business/Public Administration or related field;
- At least 7 years employment experience in Operations and procurement, preferably with USAID projects and/or INGOs;
- Demonstrated experience in supervision staff;
- Strong knowledge of USG procurement policies and procedures, office operations and Egyptian government’s laws;
- Ability to initiate and implement activities with minimal supervision, and to manage multiple tasks simultaneously;
- Fluency in English and Arabic, written and oral communications skills;
- Strong leadership capabilities including organizational and problem-solving skills;
- Knowledge of computer application packages;
- Good interpersonal skills to form effective working relationships with people at all levels; and
- Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
