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Admin Assistant

EFS
New Cairo, Cairo
Posted 4 years ago
117Applicants for1 open position
  • 29Viewed
  • 6In Consideration
  • 0Not Selected
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Job Details

Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:

Skills And Tools:

Job Description

Purpose

  • To provide a professional and effective administration service to the Chairman.

Responsibilities / Duties

  • Prepare information required for billing of completed jobs.
  • Assist in the preparation and issue of O&M manuals.
  • Prepare documentation for handover to the maintenance team.
  • Prepare and present quotations for additional works.
  • Assist with the control of all financial and commercial aspects of the project.
  • Assist in the production of supporting financial information.
  • Prepare and issue predefined reports, which form part of the project and clients' requirements.
  • Enable full auditable trails with, but not limited to invoices, timesheets, material orders and goods received notes.
  • Undertake general office duties relating to the contract including:
  • Correspondence and filing
  • Minutes of meetings
  • Preparation of reports and documents
  • Updating of electronic records
  • Material ordering and administration
  • Subcontractor administration
  • Production of valuations and presentation of results
  • Contract renewal documentation
  • Production of short-range plan information
  • Comply with all processes and procedures (Human Resources, HSEQ, Finance, Information Technology, Procurement, Operations) which include compliance with all applicable rules and regulations of the local labor law.

Job Requirements

Education / Qualifications:

  • Minimum certificate or diploma in administration, or equivalent
  • Fluency in English is A MUST
  • Females only

Experience:

  • Minimum 1-year experience in a similar role.

Job Knowledge & Skills:

  • Experience covering both administrative and financial aspects.
  • Demonstrates the highest ethical standards when dealing with customers, suppliers, and employees.
  • Confidence and commitment to providing high quality, professional service.
  • Ability to collate, interpret and communicate key issues from relevant business data.
  • Excellent written and verbal communication.
  • Ability to priorities tasks.
  • Adaptable and flexible in approach to work required.
  • Uses initiative to resolve unexpected situations and requirements.
  • Excellent time management and organizational skills.
  • Ability to remain calm under pressure.

Position External Dimensions:

  • Facilities Manager
  • Clients
  • Procurement and Finance
  • Sub-Contractors
  • Human Resources
  • Suppliers

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