Procurement Specialist

Purpose :

• To provide a professional and effective procurement service to all departments.

Responsibilities / Duties

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Perform buying duties when necessary.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain and review purchasing files, reports, and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Calculate costs of orders and charge or forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Perform buying duties when necessary.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Any other work that arises or is assigned by management.
• Comply with all processes and procedures (Human Resources, HSEQ, Finance, Information Technology, Procurement, Operations) which include compliance with all applicable rules and regulations of the local labor law.