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Top Management Office Manager

Halwani Bros
10th of Ramadan City, Cairo
Posted 4 years ago
347Applicants for1 open position
  • 4Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

  • Organise and/or summarise papers and reports, conducting additional research where necessary, to ensure that the General Manager is in possession of all relevant information needed to support decision making.
  • Carry out ad hoc project work as required, involving internal and/or external research and liaison and within guidelines provided by the General Manager
  • Prepare the Executive Management Meeting agenda; attend and minute the meeting; circulate minutes and follow up on action points arising in order to support effective operation of this key decision making forum.
  • Screen all incoming mail and telephone calls, draft responses, redirect correspondence and callers to appropriate departments, obtaining additional information where necessary.
  • Act as a focal point and filter for visitors and callers so as to ensure both optimum use of the General Manager’s time and cordial hospitality to all guests and visitors
  • Manage the General Manager’s diary, scheduling and ensuring the appropriateness of arrangements for appointments and events, co-ordinating complex travel and accommodation arrangements and producing itineraries which optimise use of executive time.
  • Assist in the preparation and logistical arrangements for Board of Directors/General Assembly Meetings in order to support the smooth running of the event.
  • Transcribe from notes and/or written briefs internal and external correspondence and reports.
  • Act as the General Manager’s personal representative on internal and external matters of an administrative nature.
  • Liaise with senior executives and external contacts on behalf of the General Manager to obtain or exchange information and follow up on deadlines for information and/or activities.
  • Co-ordinate all business affairs between the General Manager’s office and 3rd party business.
  • Design, organise and implement appropriate filing and data retrieval systems in order to ensure ease of access to up to date information at all times.
  • Control and administer expenses and petty cash for the General Manager’s office.

Job Requirements

  • 7-10 years of experience.
  • Degree plus secretarial / administrative qualification.
  • In depth understanding of the role of CEO Management.
  • Thorough understanding of the organisation – its structure; operation and dynamics.

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