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Programme Assistant

United Nations Development Programme (UNDP)
Cairo, Egypt
Posted 4 years ago
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Job Details

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Job Description

Supports formulation/implementation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:

  • Collection, research and analysis of information for identification of areas for support in programme formulation/ implementation and inputs to Common Country Assessment (CCA), UN Sustainable Development Cooperation Framework (UNSDCF), UNDP Country Programme (CPD) and other documents and initiatives;
  • Provision of background information for formulation of the country programme, draft project documents, work plans, budgets, proposals on project pipelines and implementation arrangements.


2.Provides effective support to the Team Leader’s management of the CO thematic programme, as follows:

  • Research, tracking and monitoring of programme data on respective portfolios;
  • Efficient co-ordination of team workflows and key deliverables;
  • Generation, drafting and finalization of reports and communications;
  • Follow up on audit recommendations with respective projects;


3.Supports effective management and monitoring of the respective project portfolios, focusing on achievement of the following results, as follows:

  • Projects created in Atlas, project award and project status revised, and unutilized funds determined;
  • Project/programme Pipeline information updated in Atlas;
  • Monthly and quarterly delivery monitored, requiring extraction of relevant data from Atlas and other systems;
  • Financial reports prepared for audit of NEX/NIM projects and information for audit of NEX projects compiled;
  • Preparation of non-PO vouchers for development projects.
  • Creation of requisitions in Atlas for development projects, completion of budget checks for requisitions, POs and vouchers, and register of goods receipt in Atlas;
  • DIM projects CDRs and Financial Reports, reviewed,
  • Substantive participation in recruitment processes for project staff and bid opening. panels.
  • Projects operationally and financially closed in Atlas.
  • Proper templates, supporting documents provided for contracts, payments, procurement and recruitment processes.
  • Financial Monitoring for respective projects, including conducting budget revisions when needed, extracting financial reports from Atlas, etc.


4.Supports the implementation of partnerships and resource mobilization strategies, focusing on achievement of the following results:

  • Information research on donor and partner programmes;
  • Review of contributions agreements, management of contributions in Atlas;
  • Compilation of Data/content for donor and aggregate reports.


5.Knowledge Building and Knowledge Management, focusing on achievement of the following results:

  • Best practices and lessons learned proposed in programme support for dissemination
  • Sound contributions to knowledge networks and communities of practice.
  • Learning initiatives delivered for Operations/ projects staff in the programme area.
  • Training provided to project personnel on UNDP administrative and NEX reporting procedures and processes.

Job Requirements

Core
Innovation
Ability to make new and useful ideas work:
Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations;

Leadership
Ability to persuade others to follow:
Level 2: Proactively identifies new opportunities and challenges;

People Management
Ability to improve performance and satisfaction:
Level 2: Takes ownership of responsibilities;

Communication
Ability to listen, adapt, persuade and transform:
Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity;

Delivery
Ability to get things done while exercising good judgement:
Level 2: Meets goals and timelines for delivery of products or services; 

Technical/Functional
Operations
Operational Efficiency:
Ability to identify and execute opportunities to improve operational efficiency
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks;

Development Effectiveness
Results-based Management:
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results;
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work;

Finance/Accounting
Budget Management:
Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work;

Development Effectiveness
Research (General):
Knowledge of analytical tools, market research and methods for undertaking substantive research on various policy related issues;
Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

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