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Job Description
- Manage documents by organizing both electronic and paper files.
- Screens incoming calls and correspondence and responds independently when possible.
- Analyze, respond to and send out internal/external communications.
- Attend meeting and prepare meeting minutes
- Assist with projects with your manager.
- Assist with board files and financial files.
- Handles business travel including air tickets, hotel bookings and car rentals
- Arrange/obtain visas, appointments and other government related contact work.
- Provides assistance and support to overseas visitors
- loyalty is a must
- Organize and coordinate administration duties and office procedures.
- Maintain the office condition and arrange necessary repairs.
- Liaise closely with the Administration and Procurement Managers
- Coordinate with HR to update and maintain office policies as necessary.
Job Requirements
- Requires previous experience and a proven track record as an Executive/Personal Administrative assistant and/or Secretary will be a plus.
- Requires from 3 -7 years of progressively more responsible secretarial work experience.
- A high level of understanding of office procedures.
- A general understanding of basic accounting principles.
- Fluent in Arabic and English language is a must.
- Excellent communications skills in Arabic and in English, both verbal and written is a must.
- Excellent interpersonal skills, with the ability to interact with all levels of co-workers and individuals.
- Attention to detail and problem solving skills.
- A creative mind with an ability to suggest improvements.
- Must be able to handle matters of company business with confidentiality and integrity
