HR Supervisor

Responsibilities & Authorities:

HR Responsibilities:

• Implements, administers and performs Human Resource related functions to meet the needs of Fact /IMPEC business.
• Responsible for screening CVs for new openings, setting appointments with candidates and conduction preliminary interviews.
• Analyze the training needs of individuals or groups of employees to develop training programs that enhance their know-how, skills, and performance.
• Maintain and analyze organization and individual training records in order to monitor the effectiveness of internal and external training programs.
• Assists in the job analysis to generate job descriptions across the Company’s departments and functions and conduct regular updates on job descriptions if needed.
• Maintains records of Performance Appraisal forms and ensures the accuracy of the evaluation outcomes.
• Maintain all internal HR department documentations including HR policies and procedures.
• Reviews and maintains the company policy and procedures and employee handbook and ensures it's applied across the entire Company.
• Assists in developing training and orientation material and conducts orientation programs for new employees.
• Handle all HR related internal communications inside Fact/IMPEC and ensure all HR policies are communicated effectively.
• Responsible for all the HR functions data entry on the HRIS and follow up on the HRIS System’s technical support with the service provider when required.
• Researches on market latest policies, employee's rights, rules and regulation and take action to keep the Company’s Manual up-to-date.
• Maintaining & Feeding the HRIS up to date with all current & new hires’ personal and job related information.
• Handling employee’s hiring & resignation procedures and issuing experience & release certificates.
• Participates in preparing and supporting the monthly payroll in collaboration with the Finance department.
• Provide newly hired employees with social insurance applications and ensure that they are filled correctly and accurately to be submitted to the concerned authorities.
• Opening social insurance accounts for new hired employees and receive all related hiring documents.
• Receive vacations requests from employees and accordingly update the employees’ vacations records.
• Maintaining an excellent relationship with social insurance office, labor office and other related governmental authorities.
• Maintaining employees’ personnel files

Training Responsibilities:

• Prepares a “Trainee Card “for each employee in the company, and registers any previous seminars and classes in it
• Receives training needs from departments, prepares a master file, and puts a training annual plan
• Prepares the annual training plan, and approves it from General manager
• Follows up with global training department on upcoming courses
• Coordinates with trainees on places, times, and subjects of their attendance
• Follows up the execution of training courses, receives reports on
• Performance, keeps training results and copy of the material if possible
• Receives trainees’ opinions on classes after the attendance and evaluates how these periods are useful
• Keeps Trainees attendance reports at the end of each class
• Keeps training cards, and copies of training certificates
• Evaluates – with concerned supervisors – how courses are useful to attendees
• Maintain and apply all HSE standards and regulations.
• Conducts safety training for all company's employees.
• Encourages employees to participate in company's safety programs in order to perform their jobs in a safe environment.