Personal Assistant

Working alongside the CEO, the candidate will be supporting with the day-to-day running of the business with administrative and secretarial work.

• From project managing, organizing diaries, keeping notes and scheduling meetings to setting up conferences and assisting with travel trips.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing databases and filing systems.
• Implementing and maintaining procedures / administrative systems.
• Liaising with staff, suppliers and clients.
• Supports the Manager to make the best use of his time by being proactive in dealing with secretarial and administrative activities.
• Organizing, prioritizing and maintaining diaries and making appointments including the capturing of routine appointments
• Ensuring all necessary information communicated with all concerned parties
• Follow up with different departments and communicating with not only with internal parties but also with external parties.
• Carrying out specific projects and research to help the director take decisions.
• Create and follow up with the yearly calendar plan for each department, making sure that it is well organized and well assigned.