Job Details
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Job Description
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes
- Assessing staff performance and provide coaching and guidance to ensure maximum efficiency
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Recommend improvements to Purchasing policy and direct the implementation of procedures
- Order new supplies to avoid inefficiencies or excessive surplus.
- Analyze different suppliers to obtain the best cost-effective deals.
- Communicate with our Warehouse Manager about current stock and potential issues with orders
- Develop, lead and execute purchasing strategies
- Apply to purchase local and foreign process.
- Forecast price and market trends to identify changes of balance in buyer-supplier power
- Propose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business
- Manage the company’s day-to-day purchasing activities and ensure that all purchasing agents are meeting their personal performance standards
- Assist in developing more effective invoicing and collecting processes
- Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
- Control purchasing department budgets.
- Review purchase order claims and contracts for conformance to company policy.
- Review, evaluate, and approve specifications for issuing and awarding offers.
- Prepare offers awards requiring board approval.
- Arrange for disposal of surplus according to safety stock and company’s policy.
- Determine quantity and timing of deliveries
- Accomplishes day-to-day work operations by initiating, coordinating, and enforcing data entry policies and procedures.
- Generate data reports and perform backups in archives.
- Input customer account information into databases within required time limits.
- Clearly communicates job expectations to data entry team, while monitoring, appraising and reviewing their work.
- Enforces company policies and procedures as necessary.
- Apply data techniques within the program and following all procedures.
- Troubleshoot data-related problems and authorize maintenance or modifications
- Ensure digital databases and archives are protected from security breaches and data losses
- Supervising day-to-day operations of the administrative department and staff members.
- Oversee facilities services, maintenance activities and trades persons.
- Plan, coordinate and manage all administrative procedures and for existing and new branches
- Provides consultative services to work teams to coach the resolution of employee issues in the area of performance management.
- Develops and provides training for leaders in this area
