Job Details
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Job Description
- Ensures proper flow of office procedures, perform administrative duties, and carrying out common office tasks.
- Maintain a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
- Major Responsibilities
Reception:
- Answer phone calls and transfers them as necessary.
- Manage correspondence (e-mail, letters, packages, etc.)
- Manage the reception area and looks after visitors
Admin Work:
- Undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
- Supervise administrative staff and divide responsibilities to ensure performance (office boy – runners)
- Manage agendas/travel arrangements/appointments etc. for the management board.
- Assists in arranging events, including organizing, catering, and guest registration.
- Arranges meetings room booking by scheduling and coordinating appropriate meeting times.
- Track stocks of office supplies and stationery and place orders when necessary.
- Handel food and snacks orders and submit a monthly report with employee orders value on a monthly basis to be deducted from salary
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
Facility Administration:
- Perceive office maintenance (workplace, furniture, Air conditioner, photocopiers, etc.)
- Periodically inspect the facility to ensure all areas are kept in a neat, orderly, clean, safe, and efficiently operating condition. 4.HR Admin Duties
- Prepare new hires stationary pack and receiving form administration.
- Maintains accurate records for employee holiday requests.
- Receive, sort leave, excuses and work mission request.
- Provide support for any assigned tasks whenever necessary. job requirements
Job Requirements
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up-to-date with the latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Excellent Communication & Organizational skills.
- Strong attention to detail.