Study Abroad Program Assistant

Position Summary:

The Student Affairs Senior Assistant will support the Student Affairs Officer in the monitoring and support of students in the Public University Scholarships program and the implementation of functional aspects of the program by providing administrative and logistical support for student advising at Assiut University and study abroad programming for all students. Activities may include data entry, drafting and processing documents, arranging orientations and workshops, contacting students, creating student reports, making phone calls, collecting data, coordinating appointments and meetings, and timely and accurate filing of key project documentation.

Responsibilities:

• Collect, process and compile student documents into packets for USAID review and DS-2019 application
• Manage student data in TraiNet as R1, entering student data; verifying student arrival at their program and return to Egypt
• Participate in and arrange logistics for study abroad orientations and re-entry workshops
• Prepare monthly student payment sheets for students studying in the U.S.
• Responsible for all study abroad student logistical arrangements including flight booking, health insurance, housing, meal plans, and airport transportation
• Coordinate registration for student TOEFL iBT tests with the enhancement team and online
• Support Student Officer in study abroad program planning and review, and in student selection and placement process
• Track student completion of activities and requirements and ensure that the student monitoring database is up to date.
• Communicate with students, advising on policies and required paperwork

• Draft program documents including formal university letters, success stories, and report components;
• Maintain program files and documentation in an organized manner
• Coordinate logistics with Assiut University and for the Student Officer’s trips
• Keep record of and follow up on cost share documentation requests
• Arrange for meetings
• Perform other tasks as requested.