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Administrative Assistant in DUBAI, United Arab Emirates

NCR Corporation
Dubai, United Arab Emirates
Posted 4 years ago
417People have clicked1 open position
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Job Details

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Job Description

  • Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings
  • Prepares records such as agenda, notices, minutes, and resolutions for meetings, schedules guests, and distributes materials in advance
  • Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate
  • Follows-up on action items with direct reports on behalf of reporting manager
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports
  • Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
  • May provide support and direction to other clerical and administrative support staff
  • Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents
  • Compiles & analyzes data, and prepares reports and/or recommendations for executive level staff

Job Requirements

  • High School Diploma or equivalent
  • 5+ years experience in an administrative support or similar role required
  • Excellent PC skills; Expert knowledge of MS Outlook, Word, PowerPoint, and Excel
  • Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities
  • Ability to communicate both orally and in writing in a clear, professional and pleasant manner
  • Ability to handle frequent interruptions and changes in priorities
  • Excellent customer service skills

PREFERRED QUALIFICATIONS:

  • Associate’s Degree preferred
  • Prior experience supporting an officer of a publicly traded company

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