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Job Description
- Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings
- Prepares records such as agenda, notices, minutes, and resolutions for meetings, schedules guests, and distributes materials in advance
- Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate
- Follows-up on action items with direct reports on behalf of reporting manager
- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget
- May provide support and direction to other clerical and administrative support staff
- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents
- Compiles & analyzes data, and prepares reports and/or recommendations for executive level staff
Job Requirements
- High School Diploma or equivalent
- 5+ years experience in an administrative support or similar role required
- Excellent PC skills; Expert knowledge of MS Outlook, Word, PowerPoint, and Excel
- Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities
- Ability to communicate both orally and in writing in a clear, professional and pleasant manner
- Ability to handle frequent interruptions and changes in priorities
- Excellent customer service skills
PREFERRED QUALIFICATIONS:
- Associate’s Degree preferred
- Prior experience supporting an officer of a publicly traded company