Material Planner

To ensure the required materials are available for production with the lowest cost & lowest working capital with maintaining proper controls

Responsibilities include but not limited to:

Financial

• Follow up on GR-IR imbalances & “Received not Invoiced” with suppliers and ensure receiving the missing invoices as per the agreed SLA with Finance.
• Arrange with bank procedures (IBC) for clearing /payment import shipments or any other topic related to procurement process.

ERP System

• Update MMD & VMD with all the changes that might occur in terms of lead time, MOQ, prices, Inco terms, new coding…etc.
• Update Purchasing “Info Records” in timely manner, in terms of planned costs (conditions) lead time, MOQ, prices, Inco terms, new part numbers…etc.

Internal Process

• Receive the monthly MRP report from Production Planning and review all materials requested in terms of lead time & MOQ before ordering.
• Create POs within the agreed SLA and as per MRP report with the agreed lead times & MOQs with the approved suppliers.
• Ensure POs are fully approved internally, and received, Acknowledged by the supplier.
• Share the “Forecasted Deliveries” with the suppliers along with the released POs.
• Follow up on deliveries and update the weekly “Tracker” report for all the open orders to achieve “On Time Delivery”.
• Send an immediate update to production planner in case of any variance/changes to PO delivery time and/or Quantity.
• Coordinate with the Logistics Coordinator to ensure the best value shipping forwarders are used in terms cost, service quality and lead time.
• Work closely with the Logistics Coordinator for the imported shipments to ensure all shipments are managed & released properly to avoid storage & Demurrage to the minimum.
• Coordinate with registration Manager for all MOH & Pharma approvals when needed.
• Ensure “Rejected & Blocked” materials are returned to suppliers & credit notes are received.
• Track materials expiry dates and work with customers, suppliers and other departments to mitigate financial and availability risk resulting from materials expiry.
• Material Planner is the single point of accountability for all material related issues.
• Review and track the Supplier Evaluation/performance on Quarterly basis.
• Conduct regular meetings with suppliers to discuss issues and improvement plans.

Learning & Growth

• Respect & apply the Company’s Quality & Safety rules
• Review & apply the Company’s SOPs related to your job profile.
• Learn & Apply the lean process methodologies to improve & enhance the existing processes.

NETWORK OF INTERACTION

• Reports to/Supervisor Procurement Manager
• Dotted Line Reporting Supply Chain Manager
• Internal Relations Production, Finance & Quality
• External Relations Customers, Suppliers