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Job Description
- Responsible for preparing the monthly payroll data, including edit the newcomers, the final settlement for resigned employees, any deductions or compensation
- Issue pay slips
- Receiving employees' complaints in relation to their monthly pays.
- Respond to employee inquiries and requests regarding payroll matters.
- Track employees' absences (regular / irregular), and send legal warnings accordingly.
- Responsible for the day-to-day attendance of the personnel.
- Review monthly attendance and leaves report including overtime, working days, deductions, sick leaves and official vacations that will reflect on employees’ salary and manage vacations yearly settlements.
- Check time sheets utilizing an electronic time and attendance software.
- Creating and maintaining personnel records for each employee, and keeping employees hiring documents completed
- Processing all personnel actions forms and ensuring proper approval.
- Handling labor office documents.
- Receives the paperwork from the new joiners and supports them in finalizing all work-related documents, and update employee’s files.
- Responsible for employment contracts for new employees, renewal contracts for existing employees.
- Maintain proper relationship & communication with all governmental associations (social insurance offices, labor office, & medical insurance authority) and ensure compliance to governmental and Egyptian labor law standards.
- Make sure that all governmental employees’ records are up to date.
- Handle all the medical insurance issues (monthly chronic cases, approvals, complaints, refunds, Emergency Funds….)
- Follows up with managers regarding the expiry of the probation period and annual contract expiry for all employees to be finalized and takes the necessary action accordingly.
- Processing new employees’ social insurance, termination, leave of absence, and other activities using appropriate forms.
- Calculate settlements for current employees & end of service payments.
- Ensure issuing all governmental monthly and periodical payments checks on time in coordination with the finance department.
- Handle all resignation and termination procedures
- Prepare relevant weekly, monthly, quarterly and year-end reports
- Works directly with HR Manager on all related items as (Salary structure, Annual increases, Etc...).
Job Requirements
- BA in Business Administration, Management, Human Resources, law or any related field.
- 2-4 years of experience.
- Time and stress management skills
- Excellent Microsoft Office user.
- Very good Oral & Written Communication Skills.
- Very good knowledge of the English language.
- Organizing, planning skills and detail-oriented.
- Practical knowledge of administration.
- Positive, responsible and hard worker.
- Excellent knowledge and practical experience of Egyptian labor related laws (Labor law, social & medical insurance laws).
- Problem solver and have analytical skills.
- Effective interpersonal and team building skills.
