HR Payroll & Personnel Division Leader

• Lead internal processes in HR + Payroll
• Ensure missing scope in agreements and headcount limits are communicated to management.
• Ensure any social insurance or labor office issues are handled with limited fines.
• Ensure Senior in the team communicates any changes / updates in tax laws, social insurance, ER fund, as
• quickly as possible, and manage changes in software formulas where applicable.
• Generate topics for News Letter and write up to 6 within the year.
• High level reviews.
• Ensure that Juniors are getting all the trainings required.
• Ensure holiday plans for everyone is planned ahead in payroll team quarterly and monitor balances.
• Review with HR and Payroll Manager and re-work if necessary checklists and processes of payroll division.
• New clients handling A to Z. Once agreement is signed needs to take over and raise any issues.
• Ensure work permit process is handled properly by the team. Quotas to plan ahead to cover work permit requests in progress. Close out when expat work is finalised.
• Ensure work permit expat tax certificates are provided annually for expats.
• Handling skype calls, conference calls with clients and solve problems without assistance
• Two months before year ends, reassess medical insurance. Make research what exists in the market, provide comparisons with one we already have and suggest your ideas to Finance & Operations Manager.
• Every six months go through process, make check lists, re-assess and suggest changes to Finance & Operations Manager.
• Review job descriptions of your team and suggest appropriate updates.
• ▪ Ensure evaluations are done at every level as provided by management.
• Provide summaries about the payroll clients, revenues per client ratios of co employees with payroll clients; report monthly with notes on each one with pending cases.
• Prepare and execute needs assessment for staff, arrange feedback, promotions and suggestions.
• Prepare clients allocation, distribute clients equally to Juniors and frequently rotate clients.
• Manage from the time an agreement is signed through the whole process.o Recruiting:
• Understand client needs at beginning of assignment, arrange meetings.
• Ensure database is populated with CVs for each basic titles, summary/totals per title, updated regularly.
• Manage recruiting process with Recruitment Executive.
• Provide management with required reports on recruitment updates. o Pre-Sales:
• Approach current Keys clients to explain we handle recruiting.
• Approach current Keys clients to get recommendations for new client sales.
• Respond to potential client queries by email.

Agreements:

• Prepare client agreements based on proposals sent by Management, ensure client signs, forward to
• Finance/Payroll teams.
• Ensure standard agreement and terms of business area is not amended or changed unless with
• Management approval.