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Office Manager

New Discovery International School
Giza, Giza
Posted 4 years ago
193Applicants for5 open positions
  • 4Viewed
  • 4In Consideration
  • 14Not Selected
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Job Details

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Job Description

Responsibilities:

  • Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.
  • Provide office support services in order to ensure efficiency and effectiveness

Main Activities

  • Receive, direct and relay telephone messages and E- mail messages
  • Direct the general public to the appropriate staff member
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Make preparations for Board and committee meetings
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Provide word-processing and secretarial support
  • Type confidential documents on a word processing system
  • Provide support to the School Principal

Main Activities

  • Assist the Principal as requested
  • Provide administrative services for the School Principal
  • Answers and screens phone calls and manages the Principal's mail.
  • Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
  • Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
  • Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
  • Assists with project monitoring and budget tracking.
  • Assists School Principal with customer inquiries and problem resolution.
  • Updates the admin employee in charge of the web page with new information on regular basis.
  • Coordinate in google apps. work
  • Exhibits ability to constructively deal with conflict and afford effective resolutions.

Job Requirements

  • Minimum qualification requirements
  • Unless required by law, experience and education may be substituted for each other upon approval by the School Principal or their designee. Certifications required by law for the position must be obtained within first 3 month in the position.
  • EDUCATION: Associate’s degree preferred with five years of progressive responsibility and experience; or equivalent combination of education and experience.
  • EXPERIENCE: Minimum of five years' experience performing a variety of administrative support functions, including transcription and dictation of correspondence.
  • Proven ability to organize and manage competing priorities.
  • Experience in supporting the principal including the preparation of Board packages, meeting agendas, and minutes; comprehensive ability to effectively utilize a personal computer, peripherals, and related word processing, spreadsheet and database management programs. Excellent verbal and written communications skills; ability to constructively deal with conflict and afford effective resolutions.

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