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Job Description
A Multinational Company in Real Estate Brokerage Industry gives you a great opportunity to join its team as Executive Secretary with the Following Job Description:
- The most important role is frontline contact with the public.
- Keep foremost that how the public is greeted, in person and on the phone, is how they will think of DYNAMICS .
- Compile and distribute office production records and documentation for sales production, volume, listings, and sales.
- Maintain all company files and records, as well as complete all data entry into the website.
- Order and maintain office supplies and forms.
- Prepare all advertising sheets and distribute to Agents.
- Place and track ads to make sure they appear as submitted.
- Track all invoices and bill ad costs to Agents.
- Prepare, route, and file all office correspondence and memorandums.
- Sort and deliver mail.
- Complete typing and copying as needed.
- Contact suppliers of any service to the office. (i.e.: copier repair, refreshment vendors, promotional vendors, etc.)
- Prepare a work schedule for part-time staff members.
- Maintain records of calls, floor call schedule, and referrals received and transmitted.
- Keep copies of Floor Book organized and in proper sequence.
- Make a weekly check of office forms and supplies.
- Make sure listing packets are ready to go and check all other forms in the general files.
- Keep office appearance neat and presentable.
- Delegate any tasks, as needed, to part-time staff members.
- Complete job assignments requested by senior staff members.
- Handle all incoming calls and direct to proper person as outlined in the procedural manual.
- Keep office appearance presentable for clients and customers.
- Complete all typing and copying as requested.
- Maintain floor books and activity logs.
- Enter listings, make changes and update the MLS system as necessary.
- Make a weekly check of all office supplies and forms.
- Notify receptionist of anything that needs to be ordered.
- Make appointments for showings in the proper manner.
- Sort and deliver mail.
- Maintain records of calls, floor call rotation, referrals received as well as an agent activity log.
Job Requirements
- Bachelor Degree Holder
- Fresh Graduates could be applied
- Females only (Singles preferred)
- Maadi Residence is preferred
- Personal Photo should be attached
- Highly Skilled in Computer Use (Office, Photoshop, Social Media, ..etc)
- Excellent Communication Skills.
- Self-motivated and flexible.
- Critical thinking.
- Independent.
- High attention to details.
- Teamwork skills
- Excellent phone manner.