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Admin Assistant

Mansoura, Dakahlia
Posted 4 years ago
20Applicants for1 open position
  • 0Viewed
  • 0In Consideration
  • 0Not Selected
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Job Details

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Job Description

Purpose of Job

The role purpose is to Performs a variety of general office, clerical, technical, bookkeeping and related administrative support duties for professional staff, division managers or a department director

Duties and Responsibilities

  • Verifies, compiles, and records a variety of data/information related to assigned Office program, department, or work unit
  • Prepares a variety of material such as interoffice communications, correspondence, requisitions, forms, and reports
  • Effectively uses database, and spreadsheet software application programs in the course of assigned duties
  • Acts as office receptionist; answering telephones, making reservations and appointments, receiving and responding to all levels of staff and the general public providing information and assistance whenever possible
  • Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings
  • Attends and participates in meetings; may take, transcribe, and distribute as directed
  • Prepares reports from data compiled and records kept as it relates to the assigned work unit or program.
  • May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality
  • Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos, notices
  • Receives, reviews, and verifies documents, records and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures
  • Coordinates assigned office functions and details with other departments/units as necessary
  • Develops or assists in the development of forms, worksheet, and record-keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs within assigned unit
  • Operates standard office equipment including a microcomputer, typewriter, calculator, fax machine, copier, printer, and other related peripheral equipment
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

Job Requirements

Communications

Internal: Admin Staff, All Departments.

External: Customers, Visitors.

QUALIFICATIONS & Requirements

Education: Bachelor's degree in business administration or a related field.

Experience: 1 to 3 years of experience in Administration Management.

Language: Good written and spoken English

Computer: Ability to use Microsoft Office to include Microsoft Word, Excel and email

Min. report required

Line of Authority:

  • Release Letters.
  • Access to E-mail.

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