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Job Description
- Act as the first point of contact: dealing with correspondence and phone calls.
- Manage diaries and organizing meetings and appointments.
- Liaise with internal and external stakeholders to ensure a smooth flow of communication and understanding.
- Screen and prioritize incoming items to the Executive, are advised of any updated current issues, events, and items, and make recommendations for action.
- Follow up on directions sent through the Office of the Executives, monitor their progress.
- Manage databases and filing systems.
- Book and arrange travel, transport, and accommodation.
- Plan, organize and execute projects and a range of diverse assignments.
- Organize events and conferences.
- Proactively identify issues and priorities.
- Plan, organize and execute effective delivery of reports, programmed as required by the Executives.
- Build professional relationships with senior management and the leaders in the organization.
- Compile and prepare reports, presentations, and correspondence.
Job Requirements
- Skillful & experienced executive secretary with at least 5+ years supporting C-Level Executives
- Excellent communication skills, verbal and written
- Ability to plan and prioritize work to manage time effectively and accomplish the assigned task
- Fluent communication in English, written and spoken is a must.
- German Language proficiency is a great plus.
- Skillful in MS Office suite
- Presentable, able to interact with people from different backgrounds
- Bachelor’s degree from a reputable university
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