Job Details
Experience Needed:
Career Level:
Education Level:
Salary:
Job Categories:
Skills And Tools:
Job Description
- Ensures that the Department administrative functions assigned are effectively carried out for e.g. typing memos, letters, etc…
- Report on the weekly progress of work / tasks within the department for monitoring purposes.
- Coordinate meetings and conference calls; Calendar coordination, etc…
- Coordinate end to end activities with regards to business travel for Vice President/ Chief Officer/Sr. Vice President in a timely and effective method.
- Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
- Record & take minutes of meeting accurately and professionally, including distribution and follow-up on arising actions therein.
- Maintain & monitor the department admin duties such as leave & time planning & recording for the department, attendance, coordinates training requests, interviews, etc…
- Create & maintain a comprehensive & organised filing system for the Vice President/ Chief Officer/Sr. Vice President files and any other general documentation as may be required.
- Receive and screen visitors, telephone calls, meetings, requiring the use of judgment and the interpretation of policies, rules, procedures and ordinances.
- Attend to & perform a variety of administrative details such as keeping the Vice President/ Chief Officer/Sr. Vice President informed of activities, transmitting information, developing, implementing and interpreting policies & procedures, and monitoring / recording day to day operations of the functional area to which assigned.
- Assist in the preparation of the annual budget for the assigned organizational area, including compiling data, recommending service levels and enhancements.
- Responsible for ordering and maintaining all department supplies and arranging office maintenance and repair work.
- Prepare expenses report and purchase requisition, process invoices and track deliveries and payment status.
Job Requirements
Education
Bachelor's degree any major.
Work Experience
7 to 10 years of relevant experience.
PC Knowledge
Excellent knowledge of MS-Office. Fast typing speed in both English and Arabic.
Technical skills
Ability to develop memos, letters and formal documents in both English and Arabic.
Personal skills
Strong communication skills, high level of emotional intelligence, organized, decision making. Strong sense of time management. And problem solving. Excellent command of English, Presentable, Customer oriented.
Special requirements
- Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
- Demonstrate attention to detail and decision-making skills to respond to high-pressure situations.
- Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions
