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Job Description
- Organize and maintain the office filing system
- Filing and retrieving corporate records, documents and reports.
- Administer internal & external communication channels including responding to emails and phone calls as well as preparing and circulating memos and formal letters,
- Manage information flow in a timely and accurate manner
- Researching and conducting data analysis to prepare documents, presentations and reports.
- Using various software including Microsoft Word documents, Excel spreadsheets and PowerPoint presentations
- Manage executives’ calendars and set up meetings.
- Make travel and accommodation arrangements.
- Provide general administrative support and personal assistance to the executive.
- Preparing meeting agendas so as to maximize time efficiency.
- Taking notes during meetings and writing summaries.
- Booking conference rooms and other meeting locations.
- Securing venues and coordinating catering and other logistics when planning bigger events.
- Handling travel and lodging arrangements.
- Filing and organizing paper and electronic documents, such as emails, reports, and other administrative records.
- Understanding and keeping up-to-date with the business’ organization structure, policies, goals, and objectives.
- Act as the point of contact among executives, employees, clients, vendors and other external partners with consideration to professionalism.
Job Requirements
- Minimum of 5 years of experience as an Executive Office Assistant or similar administrative role.
- Bachelor’s degree in Business administration or a relevant degree
- Good Microsoft Office Skills
- Good communication skills with Arabic and English language proficiency
- Good time management and organizational skills with the ability to meet deadlines
- Flexibility and multitasking skills
- Customer focus and detail oriented personality
- Gender: Male
- Age: 38 years or below
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